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The Banking System provides access to eight
basic functions of banking. These include:
The Check Writer tabbed dialog form
provides access to the first five banking functions.
The Bank Accounts form is used
to enter bank account information. You can enter multiple accounts per bank,
or enter accounts for any number of banks. You can also set your starting
check number, if the account is a checking account, as well as view the
current bank balance and other account information.
Printing MICR Information
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If you purchase the optional MICR Font
(included for free with the Developer version), you can enter and print MICR
information on your checks. This is really only used if you will be printing
to blank check stock. MICR stands for Magnetic Ink Character
Recognition. Banks use this to automatically process checks. If you
will be printing your own checks with MICR information, you will also need to
use magnetic toner. This produces a MICR font that is readable by your bank.
If you are interested in printing MICR information, we can provide you with
companies that sell Magnetic toner.
Once the font is installed and registered in Windows,
Business Information Manager: For Accounting can locate the font and display MICR information on
the MICR Line in the Bank Accounts form. This information is then displayed on
the Deposits, Checks and Adjustments forms. When your print any of these
items, you have the option to print the MICR information.
The Checks form allows you to create and print checks. Choose the
bank account you want to work with and enter check information.
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Create Check Stubs for
Check Printing and Mailing |
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Handle VOID/Spoiled
Checks |
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Enter Multiple GL Account
Splits include Negative Amounts |
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Search by Check Number,
Date, Payee, or Memo Field Data |
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Control Passwords for
Reprinting or Unvoiding Checks |
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Automatically Display
Bills Used to Create Bill Pay Checks |
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Duplicate Any Check |
Several options are available for printing checks. You can print checks in
several positions, as shown in the figure below. You can also select from
different check types, such as Window, Standard, Pre-Printed or Plain Paper
checks.
If you purchased the optional MICR Font and have magnetic toner, you can
print the checks on blank paper. Otherwise, you can use virtually any type of
check stock to print the check data to pre-printed checks. Just customize the
check report to print the data on your pre-printed check. You can also
purchase pre-printed checks through Database Creations, Inc. that can be used
with Business Information Manager: For Accounting.
The Deposits form allows you to enter deposits for any bank account
that you have. You can also create detailed deposit slips describing the
contents of a deposit. Deposit slips can automatically be created from checks
received through the Invoice system.
The Adjustments form is used to create a
number of different types of adjusting transactions. You can setup your own
transaction types that are specific to your business needs. These can include
withdrawal type transactions such as bank charges or fees, or deposit type
transactions, such as interest earned or wire transfers.
The Check Register allows you to view or print all the transactions
that affect a particular bank account. This register is similar to the check
register you would keep for your own personal checking account. It is easy to
read and move through. The register will also display voided checks and a
cumulative balance.
The Check Reconciliation form is used to reconcile each bank
account. You can view Outstanding, Cleared or All Transactions as well as the
current checkbook balance and current Bank Balance. The form calculates the
statement difference and outstanding balance. It will also list the number and
sum of outstanding checks, payments, deposits and credits.
You can easily view the check for any item by pressing the check button.
Features of this form include:
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Visual Check Register
with Declining Balances |
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Automatically Excludes
Void Checks |
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Displays All Transactions
in Order of Entry |
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View/Print Running
Balances |
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Easy to Use Check
Reconciliation System |
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Works by Checking Off
Reconciled Transactions |
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Enter Adjustments While
You Reconcile |
Recurring
Payments
The Recurring Payments option allow you to enter standard payments
that occur on a regular basis on a specific account. You can enter the payment
frequency (Monthly, Daily, Weekly, Quarterly, Annually), GL and payment
information for each recurring payment.
A separate form allows you to view all recurring payments and gives you the
option to create checks for all or only selected checks.
Batch Posting
The Batch Posting form allows you to view and post all unposted
banking transactions. You can select checks to post by bank account or
selected period. Basic information about each unposted check is displays on
the form and a check button provides the ability to display the actual check.
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